Reclaim AI

Reclaim AI is an intelligent calendar management platform that uses artificial intelligence to automatically optimize your schedule and defend up to 40% of your work-week. As of July 2025, it serves as a powerful AI-driven calendar layer that seamlessly integrates with both Google Calendar and Microsoft Outlook (native connector launched May 2025).

Founded with the mission to solve the modern productivity crisis, Reclaim AI helps over 20,000 companies including Shopify, Calendly, Razorpay, and other industry leaders manage their time more effectively. The platform's 2024-25 developments, including Smart Meetings and the new Focus Time mode, have positioned it as a market leader in AI-powered time management.

What distinguishes Reclaim AI is its adaptive scheduling engine that continuously learns from your preferences and automatically adjusts your calendar as priorities shift. With pricing markedly lower than competitors like Motion ($19+) and Clockwise pro tiers, it delivers enterprise-grade features at an accessible price point, making it the go-to solution for individuals and teams seeking sustainable productivity gains.

Reclaim AI operates as an intelligent layer on top of your Google Calendar or Microsoft Outlook (full native connector launched May 2025). It analyzes your schedule, priorities, and preferences to automatically arrange your day for maximum productivity and balance.

Smart Scheduling Engine: The AI continuously monitors your calendar and automatically reschedules flexible events when conflicts arise. It considers factors like task deadlines, meeting importance, time zones, and personal preferences to find optimal time slots across all attendees.

Adaptive Time Blocking: Unlike rigid calendar blocking, Reclaim's events can show as "free" when your schedule is light and automatically flip to "busy" as your week fills up, maximizing both availability and protected time. The new Focus Time mode (shipped May 2025) provides enhanced deep-work protection.

Priority-Based System: Everything in Reclaim operates on a priority scale from P1 (Critical) to P4 (Low). Higher priority items automatically overbook lower priority ones, ensuring your most important work always gets done while maintaining flexibility for urgent needs.

vs. Motion: Reclaim AI offers more affordable pricing ($12 vs $19+) with a stronger focus on calendar optimization rather than full project management. While Motion provides robust task management features, Reclaim excels at time blocking and habit protection at nearly half the cost.

vs. Clockwise: Both tools offer similar calendar optimization features, but Reclaim provides better pricing and stronger meeting coordination capabilities. Clockwise's team features are comparable, but Reclaim's Smart Meetings and Focus Time mode give it an edge for individual productivity.

vs. Calendly: These serve different primary purposes - Reclaim focuses on time blocking and schedule optimization while Calendly specializes in external meeting booking. Many users find them complementary, using Calendly for client scheduling and Reclaim for internal time management.

Remote Teams: Perfect for distributed teams needing to coordinate across time zones while respecting individual focus time. The Smart Meetings feature automatically finds optimal slots for recurring team sync-ups.

Knowledge Workers: Engineers, designers, writers, and analysts who need 2-4 hour blocks of uninterrupted deep work benefit immensely from the enhanced Focus Time mode and intelligent rescheduling.

Managers with Many 1-1s: Leaders juggling multiple direct reports save hours weekly with automated 1-1 scheduling that adapts to everyone's availability and priorities.

Startups to Mid-Size Companies: Organizations up to 100 employees find the Business plan's team features and analytics perfect for maintaining productivity without enterprise complexity.

Not Ideal For: Teams needing full project management capabilities or mobile-first workflows should consider alternatives like Motion or Asana with better task management features.