Reclaim AI

Reclaim AI is an intelligent calendar management platform that uses artificial intelligence to automatically optimize your schedule and defend up to 40% of your work-week. As of August 2025, it serves as a powerful AI-driven calendar layer that seamlessly integrates with both Google Calendar and Microsoft Outlook.

Founded with the mission to solve the modern productivity crisis, Reclaim AI now helps over 60,000 companies and 500,000+ active users including Shopify, Calendly, Razorpay, and other industry leaders manage their time more effectively. The platform's 2024-25 developments, including enhanced Smart Meetings, travel timezone settings, and custom branding capabilities, have positioned it as a market leader in AI-powered time management.

What distinguishes Reclaim AI is its adaptive scheduling engine that continuously learns from your preferences and automatically adjusts your calendar as priorities shift. With pricing markedly lower than competitors like Motion ($19+ individual, $39-$894 for AI Employee tiers) and Clockwise pro tiers, it delivers enterprise-grade features at an accessible price point, making it the go-to solution for individuals and teams seeking sustainable productivity gains.

Travel Timezone Settings (August 21, 2025)

Perfect for international business travelers, this new feature provides:

• Automatic timezone switching for business travelers
• Set multiple travel timezones in advance with specific date ranges
• Automatic reversion to home timezone when trips end
• All Habits, Tasks, Smart Meetings, and Scheduling Links adjust automatically

Custom Branding for Scheduling Links (August 15, 2025)

Business and Enterprise plans now include professional branding options:

• Upload team logos (JPG/PNG up to 2MB) and banners (up to 8MB)
• Three customization levels: Team-wide, Group, and Link-level
• Add homepage URLs that logo links to
• Choose between Reclaim branding, no branding, or custom branding

Enhanced Task Filters (August 6, 2025)

Improved task management with powerful new filtering options:

• Filter tasks by due date (today, this week, future)
• Filter by start date for better planning
• Filter by task status (in progress, done scheduling, completed)
• Filter by Scheduling Hours categories (Work, Personal, Custom)

Reclaim AI operates as an intelligent layer on top of your Google Calendar or Microsoft Outlook (full native connector launched May 2025). It analyzes your schedule, priorities, and preferences to automatically arrange your day for maximum productivity and balance.

Smart Scheduling Engine: The AI continuously monitors your calendar and automatically reschedules flexible events when conflicts arise. It considers factors like task deadlines, meeting importance, time zones, and personal preferences to find optimal time slots across all attendees.

Adaptive Time Blocking: Unlike rigid calendar blocking, Reclaim's events can show as "free" when your schedule is light and automatically flip to "busy" as your week fills up, maximizing both availability and protected time. The enhanced Focus Time mode provides two distinct approaches - proactive for guaranteed deep work or reactive for maximum flexibility.

Priority-Based System: Everything in Reclaim operates on a priority scale from P1 (Critical) to P4 (Low). Higher priority items automatically overbook lower priority ones, ensuring your most important work always gets done while maintaining flexibility for urgent needs.

💰 Special Discounts Available:

• 20% "switch-from-competitor" discount for 6 months
• 50% academic discount for educational institutions
• 25% recurring commission through affiliate program

The free Lite plan offers substantial value to get started, while the Starter plan at just $8/month delivers exceptional ROI with 5-10 hours reclaimed weekly. Start with the free plan →

4.8/5 - Our Editorial Rating

Most Praised: Calendar sync automation and Smart Meetings feature that saves hours of coordination time. The new Travel Timezone Settings are particularly valuable for international professionals.

Recent Improvements: Travel timezone settings (August 2025) and custom branding for professional scheduling links have significantly enhanced the platform's enterprise appeal.

Best Use Cases: Individual knowledge workers, international business travelers, and lean teams using Google Workspace or Outlook environments benefit most from Reclaim's intelligent scheduling.

Based on comprehensive testing and analysis of features, pricing, and user feedback through August 2025.

vs. Motion: Reclaim AI offers more affordable pricing ($12 vs $19+ individual, $39-$894 for Motion's AI Employee tiers) with a stronger focus on calendar optimization rather than full project management. While Motion provides robust task management features, Reclaim excels at time blocking and habit protection at a fraction of the cost. Read our detailed Motion vs Reclaim AI comparison →

vs. Clockwise: Both tools offer similar calendar optimization features, but Reclaim provides better pricing and stronger meeting coordination capabilities. Clockwise's team features are comparable, but Reclaim's Smart Meetings with dependency scheduling and Focus Time modes give it an edge for individual productivity.

vs. Calendly: These serve different primary purposes - Reclaim focuses on time blocking and schedule optimization while Calendly specializes in external meeting booking. Many users find them complementary, using Calendly for basic client scheduling and Reclaim for internal time management and branded scheduling links.

International Business Travelers (NEW): Perfect for professionals frequently crossing timezones. The Travel Timezone Settings automatically adjust all scheduling while maintaining consistency with home office operations. No manual rescheduling required when traveling between offices or client sites.

Remote Teams: Ideal for distributed teams needing to coordinate across time zones while respecting individual focus time. The Smart Meetings feature with dependency scheduling automatically finds optimal slots for recurring team sync-ups.

Knowledge Workers: Engineers, designers, writers, and analysts who need 2-4 hour blocks of uninterrupted deep work benefit immensely from the enhanced Focus Time mode with proactive or reactive scheduling options. Set up your Focus Time habits →

Task-Oriented Teams: Teams juggling multiple projects can leverage Reclaim's enhanced task filtering and automatic scheduling based on deadlines, priorities, and custom scheduling hours.

Managers with Many 1-1s: Leaders juggling multiple direct reports save hours weekly with automated 1-1 scheduling that adapts to everyone's availability and priorities, now with dependency scheduling for sequential meetings.

Sales & Customer Success Teams: Organizations needing professional client-facing scheduling benefit from Round-Robin links with custom branding, preferred organizers, and automatic timezone coordination.

Time-Tracking Needs: Organizations requiring detailed time analytics benefit from Reclaim's comprehensive tracking and reporting features with manager-level insights into team productivity patterns.

Not Ideal For: Teams needing full project management capabilities or native mobile apps should consider alternatives like Motion or Asana with better task management features and mobile experiences.