Reclaim AI

Reclaim AI is an intelligent scheduling automation platform that acts as an AI-powered layer atop your existing Google Calendar or Microsoft Outlook, continuously analyzing and reorganizing your schedule around what matters most through adaptive algorithms and priority-based time blocking.

Founded in 2019 by Henry Shapiro and Patrick Lightbody—both veterans from Google and New Relic—Reclaim has grown to serve over 320,000 users across 60,000 companies worldwide. In August 2024, Dropbox acquired Reclaim AI to integrate its intelligent scheduling capabilities into Dropbox's broader productivity ecosystem, signaling the platform's maturity and enterprise viability.

The platform uses priority-based scheduling where you assign levels from P1 (critical) to P4 (low priority) for all calendar events. When higher-priority items need time, Reclaim automatically overbooks lower-priority events and instantly reschedules them to the next best available slot. This flexible approach means colleagues see you as available when your schedule is light, while Reclaim protects essential focus time as your calendar fills up.

Users report transformative results: an average of 7.6 hours reclaimed per week, up to 40% more productive time for focused work, and 56% reduction in burnout. Reclaim has automatically rescheduled 880 million conflicts across its user base and defended 186 million focus hours, demonstrating the platform's real-world impact on calendar chaos.

Focus Time: AI-Powered Deep Work Protection

Focus Time stands as Reclaim's flagship feature, using AI to automatically defend calendar blocks for concentrated work while adapting to your meeting demands. The system operates in two intelligent modes that balance availability with productivity needs.

Reactive Mode: Only blocks focus time when your calendar fills up and you're at risk of missing your minimum threshold. This optimizes for scheduling availability over time defense, keeping you flexible for meetings until absolutely necessary to protect focus hours.

Focus blocks intelligently reschedule to the next best time when interrupted by higher-priority meetings. Work tasks and habits automatically count toward your focus goals, and you can add the #focus hashtag to any calendar event to include it in weekly focus tracking. Reclaim has defended 186 million focus hours across its user base, proving the feature's effectiveness at protecting productive time.

Habits: Flexible Recurring Time Blocks

Habits allow you to create flexible recurring activities for routine needs like lunch breaks, exercise, email triage, 1:1 meetings, or planning time. Each habit has a priority level, target duration per week, and flexible scheduling parameters that adapt around your existing commitments.

Habits appear as tentative events when your calendar is open, automatically converting to solid blocks as your week fills up. If a habit gets overbooked by a higher-priority event, Reclaim instantly reschedules it to ensure you still get time for the routine. This flexibility prevents the rigid time blocking that often breaks when unexpected meetings arise.

Tasks: Automatic Deadline-Aware Scheduling

While not a full project management suite, Reclaim offers robust task functionality that bridges the gap between to-do lists and calendar execution. You can manually add tasks with deadlines, durations, and priority levels, and Reclaim's AI automatically schedules them during your working hours based on urgency and available time.

The real power emerges through deep integrations with popular project management platforms. Reclaim automatically pulls tasks from Google Tasks, Asana, ClickUp, Linear, Jira, and Todoist, respecting due dates and priorities set in those source systems. When you mark tasks complete in Reclaim, the status syncs back to the original tool, maintaining data consistency across your workflow.

Smart Meetings: Intelligent Team Coordination

Smart Meetings automatically find optimal meeting times across all attendees' calendars, considering preferred meeting lengths, buffer times, time zones, and individual availability preferences. Rather than the endless email tennis of "does Tuesday at 2pm work?", Reclaim analyzes everyone's schedule and identifies the best slots that minimize disruption.

For rotating meeting hosts, round-robin scheduling evenly distributes meetings among organizers. When priorities change or new events appear, Reclaim automatically reschedules meetings and notifies participants, reducing manual coordination by up to 80%.

Scheduling Links: Priority-Based Availability Sharing

Reclaim's Scheduling Links offer advanced features beyond basic calendar booking tools. You can add up to three different durations to a single link, letting attendees choose how much time they need. The standout capability is priority-based booking: high-priority links automatically show lower-priority tasks, habits, and smart meetings as available time slots—even if they're marked busy on your calendar.

Calendar Sync: Multi-Calendar Management with Privacy

Calendar Sync prevents double-booking nightmare by synchronizing events across multiple calendars while protecting personal event privacy. You customize how synced events appear on different calendars: show full event details, display "Personal Commitment" placeholders, or simply block time as "Busy" without revealing any information.

Additional Productivity Features

Reclaim includes Buffer Time for automatic meeting spacing, No-Meeting Days to protect entire days from requests, Travel Timezone Management for frequent travelers, Analytics dashboards breaking down time spent on meetings/tasks/habits/focus, and Pomodoro Timer integration for structured focus sessions.

Reclaim officially launched full Microsoft Outlook Calendar support in August 2025, expanding its AI scheduling capabilities beyond Google Calendar users. The integration brings all major Reclaim features to Microsoft-centric workplaces.

The Outlook integration includes Focus Time, Calendar Sync, Habits, Tasks, Scheduling Links, Smart Meetings, Buffer Time, and Microsoft Teams conferencing support. Some minor limitations exist due to Microsoft API constraints—hashtags must appear in event titles/descriptions rather than RSVP notes, and scheduling links with non-Reclaim Outlook attendees may have slightly reduced accuracy.

Reclaim's onboarding process is notably smooth and intuitive. Most users achieve basic proficiency within a day, though fully understanding the priority system takes about a week of regular use.

Reclaim offers one of the most generous free plans in the AI scheduling space, with paid tiers priced significantly below major competitors while delivering comprehensive features.

Discount Programs

Reclaim offers substantial discounts: 50% off Education (12 months), 20% off Non-profit (3 years), 20% off Startups (3 years), and 20% off for switching from Clockwise, Motion, or Calendly (6 months).

Competitive Pricing Comparison

At $8/user/month, Reclaim Starter delivers comprehensive AI scheduling versus Motion ($19/month), Clockwise ($6.75/month), and Calendly Standard ($10/month).

Reclaim AI serves specific user segments exceptionally well while being less suitable for others. Understanding whether your workflow patterns align with the platform's strengths helps determine if it's the right investment.

Understanding how Reclaim AI compares to leading alternatives helps determine whether it's the optimal choice for your specific workflow requirements.

Reclaim AI vs Motion: Integration vs All-in-One

This represents the most important comparison in the AI scheduling space, as these platforms embody fundamentally different philosophies.

Reclaim AI's Approach: Acts as an intelligent scheduling layer atop your existing calendar and task management tools. It enhances what you already use without requiring you to abandon established workflows.

Motion's Approach: Comprehensive project management platform with AI scheduling built into its DNA. It replaces multiple tools, functioning as your calendar, task manager, project tracker, and meeting scheduler all in one.

Key Differences: Motion offers best-in-class native PM with dependencies and complex projects. Reclaim provides basic native tasks with deep integrations to external PM tools. Motion has native mobile apps; Reclaim does not. Reclaim costs $0-18/month versus Motion's $19-34/month with no free plan.

Choose Reclaim if: You work in meeting-heavy environments, want to keep existing tools, need maximum scheduling flexibility, value affordability, or manage multiple calendars.

Choose Motion if: You need comprehensive native project management, want a single platform replacing multiple tools, require native mobile apps, are a freelancer managing complex projects, or can justify premium pricing.

Reclaim AI vs Clockwise

Clockwise emphasizes team-wide calendar optimization for mid-to-large organizations, running million-permutation analyses to create coordinated focus time. Reclaim emphasizes individual time defense and personal productivity.

Clockwise optimizes once daily; Reclaim reacts in real-time. Clockwise's Flexible Meeting feature only works with internal attendees. Reclaim handles external meetings seamlessly with scheduling links and calendar sync.

Reclaim AI vs Calendly

Calendly is a meeting booking specialist focused on allowing external people to book time through shareable links. Reclaim is a comprehensive time management platform where scheduling links are one feature among many.

Calendly offers more polished booking pages with payment collection and qualification workflows. Reclaim provides broader time management including focus time, habits, tasks, and calendar optimization—functionality Calendly doesn't address.